Digital Asset Management

Digital assets, such as an organization’s digital images, audio files, video files, PDF documents, Microsoft Office documents, and other file types, as well as, the metadata associated with these digital assets are stored in the DAM repositories. After the digital asset objects are stored, they can be associated with any repository that has been set up as Digital Asset enabled by the Systems Administrator. This section will only cover activities normally handled by a System Administrator.

Digital Assets can be managed via both the EnterWorks 2020 UI and the Enable Classic UI.

Bulk Importing Digital Assets

The basic import process can be lengthy if you are processing a lot of digital assets. EnterWorks’ Bulk Uploading feature utilizes an automatic upload folder located on the EnterWorks Web Server to quickly upload digital assets.

The upload directory is defined in the SourceFolder property in the DamConfig repository. To access this value, open the DamConfig repository in a Repository View. The first record shows the Source Folder’s path on the server.

Dam Config -- SourceFolder

To import multiple digital assets:

  1. Stage the files to be uploaded in a local directory.
  2. To automatically assign the files to nodes in a DamHierarchy, define a directory structure that mirrors the DamHierarchy structure and place the files in the appropriate folder. Files placed in the upload directory will be uploaded without setting or changing the DamHierarchy assignments. New nodes will be created in the DamHierarchy structure if the directory structure does not match it exactly. For example, if a file is uploaded into a directory <dropfolder>\Furniture\Office\Desks, the DamHierarchy setting for the assets being loaded will be set to the Furniture.Office.Desks node.
  3. Log into the server and follow the source path to the Mass Upload folder (or access the upload folder if it has been configured as a shared directory on the network).
  4. Copy the local files (including the directories) into the upload folder. The folder is checked every 15 seconds (or as configured by the System Administrator) for new items, and when they are found they are automatically uploaded. Results of the upload processing can be viewed in the log file for the Asset Monitor process.

Batch Importing Digital Asset Metadata

The Import function in the DamMaster also allows importing CSV or Excel files containing metadata for existing digital assets including links to other repositories. This is useful when you want to update information for many assets. This functionality is recommended only for System Administrators and should be tested on a development or QA box before running on the production server.

  1. Open DamMaster in a Repository View.

    2. Open the More Dropdown and Click Import

  2. Click the More button on the Repository View’s Activity Bar to open the More dropdown list, and select Import.
  3. The Import tab will open. Import files into DamMaster as you would any other repository. For more information on importing files, see the EnterWorks 10 User Guide.