List entry ingestion scenarios

This section describes the guidelines governing duplicate data and versions in list entry ingestion.
  1. A list entry is considered duplicate if the data in all the fields of the incoming list entry is same as that of the existing list entry, with same Entry ID (UID).
  2. The system matches only raw uncleansed data for identifying a duplicate entry during list ingestion.
  3. The state of an approved list entry version never changes.
  4. An incoming list entry is always discarded if it is a duplicate of a currently approved version in the system (Case #1 and #2 in the table below).
  5. An incoming list entry overwrites the unapproved version if it is different from the approved version (Case #3 in the table below).
  6. In case the current version is approved, an incoming list entry, which is different from the approved version will create an unapproved version (Case #4 in the table below).
Note: The fields to which this applies includes a combination of data in any of these sections in the List Entry page: Entity Details (such as names), Aliases, Addresses, User Defined Attributes, and Identities.
Case # Approved version

Ist Ingestion

 Current revision

2nd Ingestion

 State of current version Newly ingested entry

3rd Ingestion

 Result
1 Robert Smith Michael Smith

Unapproved

 Robert Smith (The same list entry is ingested, a duplicate of the approved version) Robert Smith does not overwrite Michael Smith. Michael Smith remains as the entry contents and entry remains in unapproved state.
2 Robert Smith Michael Smith Unapproved Stephan Williams (The list entry has a different data from the approved and current versions) Stephan Williams overwrites Michael Smith. The list entry does not match the current or approved version. The unapproved version is replaced by the new entry.
3 Robert Smith Michael Smith Pending Approval Stephan Williams (The list entry has a different data from the approved and current versions) Stephan Williams becomes the unapproved version. Michael Smith becomes obsolete (it cannot be modified or updated).