Managing Winshuttle Foundation Users and Groups

Use the Users (Manage Users) page to:

• Add new users individually or imported from Excel files, SharePoint groups, or Active Directory Groups.
• View, edit, or delete Winshuttle users.
• Change a user's assigned roles.
• Export the list of users to a .CSV file.

On this page

• Viewing a list of users
• Adding/importing users
• Editing or deleting users
• User roles and permissions table

Viewing a list of users

Back to top

1. Under Users Type, select one of the following: All, Users, SP Groups, or AD Groups. (The default is All).

   

   Or, under User/Group Name, type a name or group.

2. Click Search.

Adding users

Back to top

1. Open the Winshuttle User Governance home page.
2. On the menu bar, click Users, and then click Add User. The Add Users page appears.
3. On the Select tab screen, select one of the following methods for adding user(s):
   • Import a single user
   • Import from Excel
   • Import from a SharePoint Group
   • Import from an Active Directory Group
4. Click Next. Depending on your selection earlier, different screens appear as follows:

• Import a Single User

  Enter information for a single user (name, department, e-mail etc.) and define the role.

  Username Example

  username@domain.com (on premise)

• Import from Excel

  Import users from an existing Excel file, or click Generate File to download an Excel template that you can fill in and then upload.

Note: The Excel template uses the comma as the list separator. If you are working in a language that uses a different list separator by default, change that setting to a comma in Control Panel > Language and Region > Region > Additional Settings before you generate the template.

See additional notes about adding users in bulk (below).

• Import from SharePoint Group

  Import users from a SharePoint group. Specify the group name, select Roles, and assign a proficiency level.

  See additional notes about adding users in bulk (below).

• Import from Active Directory Group

  Importing from Active Directory Group is completed in a single action. Configuring this import allows you to look through the targeted group and select users from the group to import. Note that updating users will require another import: users added after the initial import finishes will not automatically be added to the site, and users removed after the initial import finishes will not automatically be removed.

1. Click Next.
2. Under License Management, select any license(s) you wish to assign.
3. If you haven't done so already, under Roles and Permissions, next to Roles, click in the field and then select the Roles and Permissions from the list that you want to assign to the added user.

   

4. Click Previous to go back and make changes, or click Next to continue.
5. On the Summary page, click Done.

Additional notes about adding users in bulk A job is created named 'UserCreation' on Manage Scheduled Jobs page where you can check the status of the job. When a user is added to the system, that user will receive an email notification. A log file process is saved in a library named Add Users Logs

 

Editing or deleting users

Back to top

1. In the list of users, next to any user name click the arrow, and then select Delete (to remove the user) or Edit to change the Roles and Permissions for that user.
2. If you are editing a user: On the User Info screen, next to Roles, click in the field and then assign a role from the list.

   To remove a role, click the 'X'.

   

3. Click Update User.

User Roles and Permissions table

Back to top

Role	Description
Central Application Administrator	Can change Winshuttle Foundation settings. Can view additional options under Winshuttle Foundation Settings. Can configure site-wide User Governance options. Can delete scheduled jobs.
Data Dictionary Administrator	Can edit and upload a data dictionary. Can search the SAP data dictionary. Can add tables to the SAP data dictionary.
Data File Reviewer	Can review data files, but cannot review script files.
Reports Administrator	Can create reports of licenses usage.
Script Developer	Can create and submit script files. Can define data dictionaries. Each developer must be assigned a Developer Proficiency Level.
Script Reviewer	Can review and approve scripts before they are run.
Script Runner	Can run approved Transaction scripts to upload data to SAP. Can run approved queries to download data from SAP.
System Runner	Can publish and run Web services.
User and License Administrator	Can manage a set of assigned licenses. Can create, add, delete, and manage users. Does not need to be licensed Winshuttle user.
Winshuttle Administrator	Highest level of permissions. Can perform any action on the site with regards to users and licenses.
JEM (Journal Entry Management) Developer	Can create and submit JEM script files.
JEM Runner	Can run approved JEM scripts to upload data to SAP.
JEM Script Reviewer	Can review and approve JEM scripts before they are run in a production environment.
JEM Data Reviewer	Can review and approve JEM data files, but not JEM scripts.
Visitor	Can view the following: Content libraries of Transaction and Query – Scripts, Data templates, Data files, supporting documents and completed Data files. Reports – Usage Logs and Dashboard Reports. Workflow libraries – Only the Processes page to view the active, running or completed processes, history of processes. This role is for Auditors or Temporary users who do not need to use all the features of the Winshuttle Foundation suite but need read-only access to the data files library to view or audit files (using direct URLs). The Central Application Administrator (CAA) or Foundation Admin, or the Site Collection Admin can share direct URLs of the library paths of specific Winshuttle Sites. The users with the Visitor role can access the direct URLs and perform read-only operations on the files on that path.