Archive
Global Admins refer to the Archive page for details for archive jobs which have been set up in the system. The related documents may be either Transaction type or Query type libraries.
Global Admins have access to all apps and can schedule archival jobs for all apps, while App Admins can schedule archive jobs only for apps on which they are an admin. Both can edit and/or delete archive jobs from the User App Admin Calendar page. For more information on how to schedule jobs, please see the User App Admin Calendar page.
Notes: Archive jobs cannot be scheduled from the Admin app.
It is recommended to schedule archival jobs to run in off hours.
Please see below for the details archived for each type of library:
| Documents from Library type | Information archived |
|---|---|
|
Transaction or Query type libraries |
Process history, version history, supporting documents, and each version of the document (a data file). |
Documents whose completion date falls before the archival job time-to-live value (example: 30 days) will be archived. The time-to-live is calculated starting from the completion date of the process. This does not apply to older processes which have not yet been completed.
Global Admins can view the following archive data on the Archive page of the Admin App:
- Document Name - name of the document
- Library Type - type of library to which the document was submitted
- App Name - name of the app from which the document was archived
- Library Name - name of the library to which the document was submitted
- Solution Name - name of the solution to which the document belongs
- Created Date - date on which the document was submitted/created
- Actions - actions which are supported for the document: download copy, view process history, view version history, view supporting documents (attachments)