Calendar

Global Admins and App Admins can define the archiving strategy for the User App.

To set the archiving schedule, navigate to the User App and select Calendar.

The Calendar page includes the current schedule of the various system jobs which are scheduled to run on the app you are using. You can switch to Grid View to see the job frequency and the time at which jobs are scheduled to run.

From the Calendar view, double click a job to initiate the following:

  1. View job details.
  2. Edit the job.
  3. Cancel the job.
  4. Schedule new jobs with the assigned properties.

Edit the calendar

To edit a job within the Calendar, double click the job.

To cancel/delete a job, hover over the job and click the X.

The following changes can be made to jobs within the Calendar:

Job Type Description Changes you can make
Archive Data

Archive the documents (Forms and Excel) from the app you are using.

After documents are archived, Global Admins can see that indicated on the Archive page in the Admin App.

Time to Live in days

Schedule
Purge Obsolete Workflow Solutions

Purge older versions of Form solutions and Excel solutions for which there is no process or document in any state.

This is designed to clear unused solution versions from the memory.

Schedule

Schedule an Archive job

To set the archiving, User App Admins navigate to the desired app and select Calendar.

From the Calendar page, User App Admins can add a new job for archiving. To do this, define the following parameters:

  1. Time to Live - All data older than the period specified here is archived (example of a time period: seven days). This does not apply to older processes which have not yet been completed.
  2. Schedule - Determines when the archive job is run and scanned for data that meets the time-to-live criteria.

As determined by the schedule, Archive Data jobs appear in the calendar and can then be edited and/or deleted from the interface.

Schedule a Purge Obsolete Workflow Solutions job

The Calendar page includes the current schedule of the various system jobs which are scheduled to run. You can switch to Grid View to see the job frequency and the time at which jobs are scheduled to run.

From the Calendar view, you can double click a job to view job details. App Admins cannot make changes to system jobs available on the admin app; they can only view the jobs.

Use the Purge Obsolete Workflow Solutions job to purge older versions of Form solutions and Excel solutions. Any solution version of Form solutions and Excel solutions for which there is no process or document in any state will be deleted from the system. This is designed to clear the memory from unused solution versions.

The document associated with the Form or Excel Solution and its process can be deleted manually or with the help of Delete Job or by archiving. If a document is archived along with the process, it is no longer considered an active/live process or document. So, if all associated documents or processes of the versions of a specific solution have been archived, that specific solution can be purged.

Note:

If a draft with an older version of the solution is saved, the following will occur when you run the purge job: the draft and that version of the solution will be deleted.