Attaching documents

New features in TRANSACTION version 10.6/10.7 > Advanced mapping > Attaching documents

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Attaching documents

Sales order and material processes in SAP often include the capability to attach and upload supporting documents along with the data upload. Depending on the transaction, you might want to attach and upload the following types of documents:

Personnel (PA30) - Social Security/national insurance paperwork, proof of residency or citizenship, work permits, passport scans, personnel photos, training certificates
Sales Order – Faxed orders, PDF files, invoices, POs, purchase requisitions
Material Master - Drawings
BOMs - Drawings
Customer – Credit reference, registration certificates
Vendor – Credit reference, registration certificates

In TRANSACTION, document attachment is available for recordings in GUI scripting, and also for recordings in non-batch and batch mode. Document attachment is particularly adapted to use with forms. It is not currently available for create transactions, but is available for the following t-codes, which are defined in ShuttleRule.xml:

Recording Modes
Batch	Non batch with controls	Non batch without controls
MM01	MM01	MM02
MM03	MM03	VA03
FB03	FK02	MK02
VA03
ME53N
ME23N
XD03
FD02
XK03
PA30
CS03
MK02

The following document formats can be uploaded:

PDF
TIFF
JPEG
PNG
DOC (X)
XLS(X)
TXT
Note: Documents can be attached only for manual runs and not for autopost or Run Later jobs.

Special considerations when attaching documents

Only one document can be attached per run. It best practice is to attach only essential documents. A 5MB limit per document exists, so consider limiting the number of documents that you attach.

To attach documents

In TRANSACTION, record a transaction or open a script that was made from an appropriate transaction.
Open the script in the Mapper.
In TRANSACTION, click Create Mapping.
On the Edit tab, click Add File Attachment Rows .
The new row is added below the Log Column row

.
For ease of mapping, click the Basic tab. Drag the Preview column that you want to map to the Attachment Location row. Save the Excel preview file
Open the Excel template in Excel. Under the Attachment Location column, add the local path to the document.
Click Run. The document is uploaded to SAP.

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