Resource Revisions

Content Manager Resource Revisions

On the Resource Revisions page you can view a list of all versions of a resource, control which version is active, revise the descriptive name, view the contents of a resource version, and access functionally for creating a new resource version.

To access revisions for a selected resource

  1. Perform a resource search.
  2. Locate a resource in the results table.

  3. Click the linked resource name. The Resource Revisions page is displayed.

To revise the Descriptive Name

  1. Display the Resources Revisions page for a resource.
  2. Click inside the Descriptive Name field and type desired changes.

  3. Click Submit. The descriptive name field updates and a confirmation message is displayed.

To activate a version:
  1. Display the Resources Revisions page for a resource.

  2. Click Change Status to the right of the version you want to activate.

    The Resource Versions list updates with the change.

Points to note:

  • Only one version can be active. A confirmation dialog is provided When there is already an active version and you choose to activate another version.

  • Active versions of resources are available for selection when creating a new template version.

To make a version inactive

  1. Display the Resources Revisions page for a resource.

  2. Click Change Status to the right of the version you want to make inactivate. The Resource Versions list updates with the change.

Note: If desired, you can make all versions of a resource inactive, effectively making all versions unavailable for use.

To view the contents of a resource version

  1. Display the Resources Revisions page for a resource.
  2. Click the View to the right of the version you want to view.
  3. One of the following occurs, depending on the Resource Type and your browser settings:
    • A pop up page displays containing a preview of the resource contents.
    • A download dialog launches enabling you to download and then open the resource in an associated application.
Points to note:
  • For html, txt, and xls Resource Types, a browser pop up window opens and displays the resource.

  • For doc, rtf, jpg and pdf resource types, a download dialog opens from which you can choose to open the file in an associated application.

To create a new resource version

  1. Display the Resources Revisions page for a resource.

  2. Click the New Resource Version link. The New Resource Version page is displayed.

Note: Refer to the New Resource Version help topic in the Content Manager help section.